Top 7 Reasons to Use NetSuite Bill Capture for Smarter A/P Automation

Top 7 Reasons to Use NetSuite Bill Capture

1. Automated OCR Extraction
2. Email-to-Invoice Workflow
3. Machine Learning Accuracy
4. Unified Invoice Review
5. Full Audit Trail
6. Native NetSuite Integration
7. Reduced Processing Time

Learn how to configure NetSuite Bill Capture — including its dependency on the Transaction Email Capture SuiteApp (Bundle 459771) — and explore why this tool is transforming invoice processing for A/P teams.

Step 1: Enable Required Features

Before configuring Bill Capture, make sure the correct NetSuite features are enabled:

1. Go to Setup > Company > Enable Features.
2. Under Accounting, enable Bill Capture and Accounts Payable (A/P).
3. Under Company, enable File Cabinet.
4. Under SuiteCloud, enable Custom Records, Client SuiteScript, and Server SuiteScript.

Important: The Transaction Email Capture SuiteApp (Bundle ID: 459771) must be installed and configured for inbound email functionality to work. Without it, vendor invoices cannot be automatically received by email.

Step 2: Install the Transaction Email Capture SuiteApp

Bundle Details

• Name: Transaction Email Capture
• Bundle ID: 459771
• Publisher: Oracle NetSuite
• Purpose: Enables inbound invoice email capture to feed NetSuite Bill Capture with vendor invoices automatically.

Installation Steps

1. Log in with Administrator or Full Access.
2. Navigate to Customization > SuiteBundler > Search & Install Bundles.
3. Search for Transaction Email Capture or use Bundle ID 459771.
4. Click Install and monitor the status.
5. Once installed, configure the Bill Capture email integration.

Step 3: Assign User Permissions

Assign permissions to roles that will use Bill Capture:

• Documents and Files (Lists)
• Notes Tab (Lists)
• Scanned Vendor Bills (Lists)
• Bills (Transactions)
• Vendor Bill Sender (Custom Record)

Step 4: Configure Bill Capture Preferences

Navigate to Setup > Company > Bill Capture Preferences and configure your preferred capture method:

• Email Capture (via the SuiteApp)
• Manual Upload (drag-and-drop or file upload)

Set up your dedicated Bill Capture email address and vendor templates to improve OCR accuracy.

Step 5: Process Invoices Through Bill Capture

Vendor invoices can flow into NetSuite via:

• Email – Vendors send invoices directly to your Bill Capture email address.
• Manual Upload – Drag-and-drop invoices into the Bill Capture portlet.

Once received, invoices appear in Scanned Vendor Bills where OCR extracts vendor names, PO numbers, and totals.

Step 6: Review and Approve Bills

Review extracted invoice data side-by-side with the original image. Make corrections — NetSuite’s AI learns from edits to improve accuracy. Once validated, create vendor bills and use approval workflows such as SuiteApprovals.

Step 7: Audit Trail and Compliance

Every vendor bill created includes a System Notes audit trail and stored invoice image, ensuring transparency and compliance.

Potential Shortcomings

• Limited OCR accuracy for complex invoices
• Dependency on Transaction Email Capture
• Limited customization options
• Possible processing delays
• Paid add-on licensing
• No automatic vendor confirmation

Conclusion

NetSuite Bill Capture revolutionizes invoice management by combining OCR, AI, and ERP integration. With the Transaction Email Capture SuiteApp (Bundle ID: 459771), it becomes a complete email-to-invoice automation solution for A/P teams seeking efficiency, accuracy, and control.